Tackling unpredictable workforce availability for better care outcomes
Our client faced issues that are common in Health & Aged Care: high rates of casual and part-time staff, difficulty in meeting growing demand, problematic management of leave and staff turnover; high levels of wear and tear on key staff; and gaps in staff coverage.
These issues played out daily in a number of ways – the inability to manage in times of peak demand, management time diverted to short-term staff replacement, concern about increased clinical risk, disruption to planned activities like training and staff support, chaotic shifts, and loss of staff morale and confidence.
Our depth of knowledge in the Health & Aged Care industry, combined with leading data analytical capability was crucial. We were able to provide powerful insights for staff, front line leaders and senior management, to help them develop new ways to better manage these complex and interconnected problems.
Our workforce team identified day-to-day staffing trends and availability, conducted extensive analysis and used visual data to review rosters and leave plans and compare them with what actually occurred. We modelled numerous rosters and staffing scenarios, and determined the budget impacts of proposed changes, to ultimately develop a redesigned workforce model and roster process.
With new insight into its workforce unpredictability, staffing trends, and availability, our client now has the tools to minimise the impact of these issues moving forward. Understanding the workforce limitations has led to the development and implementation of a more sustainable model of service delivery, with greater reliable shift coverage and the ability to more effectively determine appropriate staffing levels. Our client is achieving a better balance between service delivery needs, costs, and staff preferences.